Vacancy Announcement - Executive Assistant to the General Secretary
We are seeking for an experienced and motivated professional to join our team as the Executive Assistant to the General Secretary. The Executive Assistant provides comprehensive support to the General Secretary (GS) who is the Chief Executive Officer (CEO) in multiple areas including scheduling and calendar maintenance, prioritizing, organizing and managing different aspects of the CEO’s responsibilities. He/she analyzes and interprets issues and proposes alternative solutions, relying on knowledge of professional standards and principles, consults with necessary stakeholders regarding issues, possible solutions and implementation of alternatives and implements solutions after approval. On addition to providing administrative and research support to the GS, he/she will also support and manage special projects as assigned by General Secretary.
The application deadline for this post is 15th May 2025 and the starting date is 1st June 2025 or the earliest possible day after 1st June 2025.
Location: AACC Secretariat, Nairobi
Major Duties and Responsibilities
The position holder supports the General Secretary to:
Coordinate and oversee the core initiatives and tasks of the General Secretary; track tasked assignments to completion and keep the GS informed accordingly.
Maintain daily calendar for the GS; schedule meetings and appointments, both internal and external.
Maintain the diary of the GS in a strictly confidential and timely manner.
Liaise with the AACC governance members, high level dignitaries, partner´s representatives, as well as other visitors who interact with the General Secretary.
Handle domestic and international travel arrangements (i.e. travel visas, hotels, flights, briefing materials, etc.) and expense reporting for GS.
Prepare meetings and take minutes of Management, Executive Committee, General Committee and other related high-level meetings as necessary.
Take responsibility as key contact person with AACC members for the GS.
Receive, analyze, research and process membership applications for decision making.
Communicate guidance and recommendations on behalf of the GS.
Coordinate drafting and finalizing of internal documents.
Draft memos, emails, letters, reports and communiques for the GS.
Handle calls, mail and other communication in the General Secretariat.
Liaise, at times, for the GS and governance on highly confidential information.
Take responsibility for processing membership Prepare and process expense reports and travel claim for the President/CEO.
Other duties as assigned.
Fiscal Responsibility: Prepares routine financial reports in respect of the GS office.
Supervision Exercised: Occasional as needed.
Position Requirements (To be strictly applied)
• A bachelor’s degree in a field related to AACC work (e.g. theology, administration, communication, etc.)
•At least 4 years’ experience in similar function in a CEO’s office.
•Ability to work well in a fast-paced environment while still maintaining attention to detail. Exceptional organizational skills.
•Experience with Microsoft Excel, Word and PowerPoint required.
•Ability to prioritize, take direction, and handle varied tasks within deadlines and in a fluid working environment.
•Highest level of confidentiality is required.
•Strong communicator, including excellent drafting skills. Collaborative, team oriented individual.
•Ability to handle complex and high-stress situations with diplomacy and tact.
Language skills: English is required. Proficiency in French is desirable.
Travel: Travel may be required.
Physical Requirement/work environment: Standard office work environment.
To apply, download and complete the application form here below. The completed application form should be accompanied by:
- Letter of motivation.
- Detailed Curriculum Vitae including Names and Addresses of 3 (three) referees.
- Certified copies of both academic and professional qualifications.
Send the applications to:
THE GENERAL SECRETARY
ALL AFRICA CONFERENCE OF CHURCHES
P.O BOX 14205 – 00800 WESTLANDS,
NAIROBI KENYA
Or email to: hr-applications@aacc-ceta.org by 15th May 2025. Only short-listed applicants meeting the above requirements will be contacted.
